With most legal documents needing to be retained for 5 years after case completion, (see the Solicitors Regulation Authority for full details), records management for law firms is crucial.

TranSearch

TranSearch, our barcode / RFID enabled software allows the tracking of files and documents across distributed offices. Each file, document or bundle is tagged and a database system allows the tags to be tracked as they move around offices. Transearch has a proven track record within the legal field of managing and tracking files effectively, securely and accurately.

TranSearch not only allows you to manage and utilise your own storage but can also interface with any other third party storage provider(s) you may have. The system can also record multiple seal numbers against a box and show when seals were replaced as part of the audit log. We can also control authorisation levels so that you are able to manage who can have what levels of access to each file thus ensuring total control of your records.

The key points

• Designed to help law firms deal effectively with increasing regulatory pressures.
• Comprehensive governance solution for managing records media of all types.
• Integrated retention periods enable the system to manage the lifecycle of the document from creation to final archive storage and destruction.
• Never lose a file again.
• Painless file auditing.
• Process automation: labelling, requesting, boxing for storage.
• Works across distributed offices.

TranSearch is already being used day to day within major legal practices, ensuring compliance with all requirements. It enables the retention of accurate, relevant and accessible information and has a full audit trail for each file and box.

Experience

TranSearch has been used successfully for many years in law firms such as Nabarro Nathanson. The Law Society also use TranSearch, not just for core records management but in more innovative ways.
Call John Messeter on 01843 609 345 to find out how we could help you.